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September 2020
Dear Bass-Hoover Families,

I hope this first 2020-21 newsletter finds all of you doing well.  As we approach the beginning of what will be a very different school year, this opening newsletter will provide you with critical information that will cover a variety of topics.  Also note that there is an “FAQ” section for parents on the Frederick County Public Schools webpage (  If there are any questions left unanswered, please feel free to contact our office staff, assistant principal Mrs. Hess, or myself.  

Regardless of the challenges presented to us during this time, our staff is committed to the success of each of our students, and we thank you in advance for partnering with us in this endeavor this school year. 


Darren Thomas

Darren Thomas


  • Face Coverings:  As per FCPS’s Health and Safety Plan, all staff members and students in grades two through 12 attending school in person are required to wear a cloth face covering, and students in pre-K through first grade are strongly encouraged to wear a cloth face covering.  Protocols to safely provide students and staff members with the opportunity to have breaks from wearing a face covering during the school day will be developed and implemented.


  • Physical Distancing:  In the classrooms and outside during physical education and recess, physical distancing of students being at least 6 feet apart will be followed.  During physical education class in the gymnasium, physical distancing of students being at least 10 feet apart will be followed.


  • Classroom Space and Material Sharing:  Sharing of spaces will not occur, with the exception of resource classrooms and lunch periods in the cafeteria, where proper disinfection will occur before another student occupies the space.  There will be no sharing of materials in the classroom unless the items are disinfected properly before being handled by someone else.  In cases where desks are shared by hybrid A and hybrid B students, proper disinfection will occur before another student occupies that same space.


  • Breakfast and Lunch:  Students will not walk through the kitchen lunch line during either breakfast or lunch, and cafeteria food items will be in boxed format following all health and safety regulations regarding the pandemic.  Some classes will eat in the cafeteria and some will eat in their classrooms; regardless, physical distancing of students being at least 6 feet apart will be followed and proper disinfection of lunch table spaces will occur before another student occupies the same space.


  • Recess:  When the weather permits, students will still go outside for recess, and playground equipment will not be used.  During inclement weather, recess will be inside.  In either case, physical distancing of students being at least 6 feet apart will be followed and materials, games, toys, etc., will not be shared among students.


  • Symptomatic students:  Any student who is exhibiting symptoms of COVID-19 will remain in an isolation area under staff supervision until a parent/guardian or other authorized person comes to the school to pick up the student.  Any staff member exhibiting symptoms will go home immediately.  In all cases, school staff will disinfect the areas used by any individual who shows COVID-19 symptoms as soon as those areas have been identified. 


  • Personal Items:  Personal items such as coats, bookbags, and lunch boxes will not be stored in shared spaces. 

  • Water: Water fountains will be covered and will not be used.  Students can bring a filled water bottle from home or will be provided bottled water (8 oz. size) as needed at no cost (students will not refill their water bottles from home at school).

See the calendar that was mailed home with the student placement letters, or visit the Frederick County Public Schools webpage ( to see the daily calendar showing which hybrid group (A or B) is to report on a particular day.  (Please note the changes during shortened weeks.)  We will also have a sign designating whether it is an A or B day posted each morning at the entrance of our parking lot and another closer to the building.
Student Drop-off: This will still occur at the same location (parking lot side of our building).  As temperature checks are required for all students before entering the building, we ask that the window where the student is seated be rolled down and a staff member will do the temperature check with a touchless thermometer while the student is still in the car.  Any student with a temperature of 100.4 degrees or higher will remain in the car to be taken home, and any student with a temperature of 100.3 or lower will proceed into the building.


Student Pick-up: The procedure will be similar to drop-off.  Parents will remain in their cars and pull up along the curb at the parking lot side of the school building.  Upon a staff member verifying the identification of parent/guardian or other person authorized to pick up the student, the student will be released to this person from the cafeteria doors under the supervision of school staff.
School meals (breakfast and lunch) will be made available to all students each day school is in session.  All students physically present at school will be able to purchase school meals on the days they are at school for those days as well as the school days in which they will be engaged in distance learning at home.  Those students who are taking meals home for the next day will get the meals at school before they leave for the day.  Students in the all distance learning model will be able to purchase school meals at the school in a drive-through setting between 10:00 and 11:00 a.m. each day school is in session.  Those interested in this will need to pull along the curb on the parking lot side of our building near door #23, call the school at (540) 869-4700, and someone will bring the meals out to your car.  The Free and Reduced Price Meals Program will operate as normal with free and reduced price meals being made available to students who qualify, including those needing meals for the days when learning occurs at home. 

As a result of the U.S. Department of Agriculture extending its free school meals program, all students enrolled in Frederick County Public Schools are eligible to receive a free breakfast and lunch each day school is in session from September 8 through December 22.  The free meals are available to all students regardless of whether they are participating in hybrid or all distance learning. 


Students participating in the hybrid learning model will be able to receive free breakfast and/or lunch on the days they are physically attending school for that day as well as the days in which they will be engaged in distance learning. 



·         Preschool, kindergarten and first grade students who physically attend school on Mondays, Tuesdays, Thursdays and Fridays will be able to receive free school meals each day they are in school.  On Tuesdays, they will be able to receive free school meals for that day as well as Wednesday.


·         A student physically attending school on Mondays and Thursdays will be able to receive free school meals on Monday for that day as well as Tuesday and Wednesday.  On Thursday, that same student is able to receive free school meals for that day as well as Friday. 


·         A student physically attending school on Tuesdays and Fridays will be able to receive free school meals on Tuesday for that day as well as Wednesday and Thursday.  On Friday, that same student will be able to receive free school meals for Monday.


Students participating in the all distance learning model will be able to pick-up free breakfast and lunch each day school is in session (Monday-Friday) from 10:00 a.m. to 11:00 a.m. at any Frederick County Public School in a special drive-thru that will be set up on each school campus. 


Eligible families should still apply to participate in the Free and Reduced Meals Program so those students deemed eligible to receive free and reduced priced meals can do so once the free meals program ends in December. 

As per Regulation 410R of Frederick Co. Public Schools’ policy manual, tardies and early releases will be excused for school bus delayed arrival and verified medical or court appointments, and excessive unexcused tardiness and/or early releases “shall result in disciplinary action.”  For our school, a third and subsequent unexcused tardy and/or early release in a quarter will result in a lunch detention for the student.  Parents/guardians will be notified in advance and are welcome to sit with their child during this time.
The Frederick County Public Schools’ Rapid Communication System includes and SMS text message function.  I(n order to receive text messages sent through the FCOS Rapid Communication System, parents must have the phone number of the device on which they want to receive text alerts included on their child’s student record.  In addition, they must opt-in to receiving the text messages if they have not done so previously.  To opt-in, texts “Y” or “Yes” to 67587 from the device on which you want to receive text messages.  Once the opt-in process has been completed, you will receive a confirmation text message.
Classes at Bass-Hoover begin at 9:00am and end at 3:30 pm.  Children who are brought to school by their parents may not arrive before 8:45am because supervision is not provided until that time.  Students who are eating breakfast may arrive at 8:35am and are to enter through the office.  

Student absences can be called in or emailed to us at  

Due to the extra variables this year of getting students to the appropriate dismissal location we ask that you inform the office of any changes no later than 2:30pm on that day. 
This school year, visitors will be allowed in the building by appointment only.  Parents picking up their child early will wait just outside the main doors and the child will be escorted out by the office staff. Visitors will need to come to the front door and press the button for entry.  There is an intercom system which will allow office staff to communicate with the visitor/s. Do not hold the door open for any visitors behind you. 

Bass-Hoover utilizes the Raptor Visitor Management System.  Everyone coming into the school is required to present a valid, government-issued ID which will be scanned through the system and checked against the registered sex offender and other databases that may include custody orders and information on those individuals prohibited from visiting school grounds. Those visitors who are cleared by the system will be issued a sticker bearing their name and photo as well as the date, time of entry and destination. The stickers must be worn while the visitor is in the building.

Notice of Nondiscrimination
Frederick County Public Schools shall not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender, gender identity, age, political affiliation, disability, veteran status, marital status, pregnancy, childbirth or related medical conditions, or any other characteristic protected by law in the education program and activities, or employment and provides equal access to the Boy Scouts and other designated youth groups.

Questions concerning the application of this nondiscrimination policy may be made to: Title IX Coordinator (Adults), Jennifer Rydholm, Exec. Director of Human Resources; Title IX Coordinator (Students) and Section 504 Coordinator, Teresa Ritenour, Director of Student Support Services.

For further information on notice of nondiscrimination, see list of OCR enforcement offices for the addresses and phone numbers of the office that serves your area, or call 1-800-421-3481.

471 Aylor Road, Stephens City, VA 22655

(540) 869-4700

Darren Thomas, Principal

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